Suggested Cover Letter Format
Dear Mr./Mrs./Ms./Dr. (Contact Person):
First paragraph - introduction (2 - 4 sentences)
Establishes the purpose of your letter, attracts attention, and arouses interest.
- State why you are writing by naming the specific position or type of job.
- Tell how you heard about the position/employer and why you are interested in it.
- Insert a brief sentence that gives your degree, major, university, and graduation date.
Second/third paragraph - body (1 - 2 paragraphs, depending on your background)
Generates interest with content by indicating how much employer research you have done and how your skills/background match the employer’s needs.
- Indicate how you can help the employer achieve organisational goals in your specialty. Focus on what you can do for them rather than why you want the position.
- Highlight your most significant accomplishments, abilities, and experiences that are specifically relevant to the employer and job requirements.
- Sell your credentials - your mission is to prove you should be invited to an interview. Make reference to enclosures.
- Do not simply repeat your resume but point out important experiences and key assets - show some of this to demonstrate to the employer your personal qualities which cannot be indicated on a resume.
Fourth paragraph - closing (4 sentences maximum)
States your commitment to action.
- Take the initiative to make clear what happens next - you will be calling to arrange an appointment, and/or ask for additional information.
- State your availability. Let them know if/when you will be in the area.
- Mention that you have an enclosed resume or sample work, if applicable.
- Indicate that you will call to inquire about the possibility of an interview and/or the timing or the selection process.
- Restate contact information so the employer can contact you.
- Thank the employer.
Very truly yours/Sincerely,
Your name, typed