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Suggested Cover Letter Format

Suggested Cover Letter Format

Your address
Date
Contact person
Title
Department
Employer’s name
Address

Dear Mr./Mrs./Ms./Dr. (Contact Person):

First paragraph - introduction (2 - 4 sentences)
Establishes the purpose of your letter, attracts attention, and arouses interest.

  • State why you are writing by naming the specific position or type of job.
  • Tell how you heard about the position/employer and why you are interested in it.
  • Insert a brief sentence that gives your degree, major, university, and graduation date.

Second/third paragraph - body (1 - 2 paragraphs, depending on your background)
Generates interest with content by indicating how much employer research you have done and how your skills/background match the employer’s needs.

  • Indicate how you can help the employer achieve organisational goals in your specialty. Focus on what you can do for them rather than why you want the position.
  • Highlight your most significant accomplishments, abilities, and experiences that are specifically relevant to the employer and job requirements. 
  • Sell your credentials - your mission is to prove you should be invited to an interview. Make reference to enclosures.
  • Do not simply repeat your resume but point out important experiences and key assets - show some of this to demonstrate to the employer your personal qualities which cannot be indicated on a resume.

Fourth paragraph - closing (4 sentences maximum)
States your commitment to action.

  • Take the initiative to make clear what happens next - you will be calling to arrange an appointment, and/or ask for additional information.
  • State your availability. Let them know if/when you will be in the area.
  • Mention that you have an enclosed resume or sample work, if applicable.
  • Indicate that you will call to inquire about the possibility of an interview and/or the timing or the selection process.
  • Restate contact information so the employer can contact you.
  • Thank the employer.

Very truly yours/Sincerely,



Your signature
Your name, typed


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