Accounts Payable Coordinator/ Clerk

The Accounts Payable Coordinator is responsible for but not limited to:

•         Calculate, prepare and issue documents related to accounts, invoices, account statements

•         Create project accounts in the accounting system

•         Use NIACON's best practices to work with Project Managers to manage approvals and trade payments

•         Maintain and track all project related records, including contracts and change orders

•         Code, total, batch, enter, verify, and reconcile transactions such as accounts payable,

·         payroll, PO's, cheques, invoices, and cheque requisitions

•         Prepare cheques

•         Post journal entries, reconcile accounts, maintain general ledgers

•         Close out project accounts upon completion

•         Assist in the preparation of year end audit files and analysis

•         Set up and maintain manual and computerized filing systems

•         Monitors compliance to contract requirements ensuring all conditions are satisfied before

·         approval of the final invoice

•         Review SAGE records for proper accruals, compare them to invoices, and process for

·         payment as appropriate

•         Investigate invoicing discrepancies

•         File processed invoices for further retention activities (scanning/archiving)

•         Respond to vendor payment inquiries concerning payment

•         Maintain vendor databases

•         Process employee expense reimbursements

•         Monitor and reconcile assigned vendor statements

•         Assist in preparation of the weekly payment proposal

•         Managing the general NP Mailbox

•         Entering and Updating receipts in the purchase order (PO) system

•         Resolving typical accounts payable issues including receiving errors

•         Coordinating issue resolution with both vendors and internal team members

•         Keying payments and journal entries into the ERP system

•         Calculating and verifying accuracy of vendor transactions

•         Responsible for proper allocation of charges

•         Performing other duties as required

•         Credit cards reconciliation

•         Utility bill payments