Posted

4 days ago

Location

Victoria, BC

Description

Administrative Clerk/Medical Office Assistant, Forensic Regional Clinics

Forensic Regional Clinics, Victoria, BC $22.94/hr.

 

What you’ll do

  • Schedules and books client appointments and follow-up appointments which includes booking   appointments, adjusting arrangements in accordance with client and centre requirements, and notifying Forensic Regional Clinic staff, ensuring that appropriate date, time, and location is provided to Forensic Regional Clinic staff and physicians.
  • Registers and admits clients into the Health Care Record. Ensures client demographics and appropriate information is complete and accurate and follows up with appropriate Forensic Clinic staff and physicians as necessary. Advises appropriate clinicians that the patient has arrived.
  • Performs referral functions, including duties such as checking to ensure that all information required is complete as identified by specialty clinics, gathering additional/missing information, performing data entry, sending out client questionnaires, and receiving and processing related paperwork.
  • Maintains a variety of records by performing duties such as data entry, collating information, maintaining log sheets and client statistics. Follows up with appropriate team members as necessary.
  • Types and distributes a variety of technical and non-technical material such as correspondence (including re-direct letters), reports, notices, agendas, notes/minutes of meetings, spreadsheets by utilizing various computerized word processing and spreadsheet software packages, creating files, and editing material for stylistic consistency and grammar as required.
  • Performs receptionist and other clerical duties including answering telephones, responding to inquiries and requests for information, obtaining patient files as necessary, greeting clients, printing daily schedule, and forwarding problems and complex queries to appropriate personnel.
  • Provides clerical and general administrative support to the Regional Clinic Manager, or delegate, and to the department by performing tasks such as booking meetings, circulating action items, filing, routing paperwork, opening and forwarding mail, faxing, photocopying, preparing mailers and information, arranging for courier, circulating documentation, and ordering standard office supplies by completing requisition orders for authorization/signature and e-forms.

What you bring

• Grade 12, plus two (2) years’ recent experience, or an equivalent combination of education, training, and experience.

What you have

  • Typing 45 w.p.m.
  • Communicate effectively both verbally and in writing.
  • Deal with others effectively.
  • Organization skills.
  • Operate related equipment.
  • Physical ability to carry out the duties of the position.

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

  • Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development.
  • Access to more than 2,000 in-house training programs.
  • Enjoy a comprehensive benefits package, including municipal pension plan.
  • 12 annual statutory holidays with generous vacation entitlement and accruement.
  • Perks include onsite fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

 

 

Regular Full Time
$22.94/hr.
2840 Nanaimo Street, Victoria

Applications will be accepted until position is filled.
Monday- Friday, 0830-1630
Requisition Number:
104661

What we do

BC Mental Health & Substance Use Services (BCMHSUS) bcmhsus.ca cares for people with complex mental health and substance use challenges.


Provincial Health Services Authority (PHSA) plans, coordinates and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose. Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

 

PHSA is committed to employment equity and hires on the basis of merit, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, backgrounds and experiences, and value a safe, inclusive and welcoming environment.

 

ATTN: PHSA Employees:

 

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca    

 

Please note the internal job posting will no longer be accessible after the expiry date of March 4, 2021. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

 

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday – Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.