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Senior Executive Assistant

CA-Procom

Toronto, ON

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JOB DETAILS
SKILLS
Administrative Skills, Banking Services, Business Skills, Catering Services, Communication Skills, Establish Priorities, Executive Assistant Skills , Finance, Financial Services, Insurance, Interpersonal Skills, Investment Services, Leadership, Logistics, Mail Processing, Meeting Minutes, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Operations Management, Organizational Skills, Plan Meetings, Problem Solving Skills, Process Improvement, Productivity Management, Writing Skills
LOCATION
Toronto, ON
POSTED
1 day ago

Senior Executive Assistant:
On behalf of our Financial Services client, Procom is searching for a Senior Executive Assistant for a permanent role. This position is onsite at our client’s Toronto office.

Senior Executive Assistant - Job Description:
The Senior Executive Assistant is responsible for providing advanced administrative support to multiple Management Committee members. The role focuses on enhancing executive effectiveness, promoting proactive communication, and driving organizational improvements. The successful candidate will be tech-savvy, excel in multitasking, and demonstrate strong business acumen.

Senior Executive Assistant - Responsibilities:
• Proactively review Executive time allocation and propose opportunities to increase productivity
• Manage Senior Executive correspondence, including inbox management
• Prepare draft communications for Senior Management
• Complete and submit corporate forms for approval
• Coordinate Executive leadership Team meetings, including agenda preparation and minute-taking
• Identify and address potential issues, shifting priorities, and conflicts in Executives’ schedules
• Plan, organize, and coordinate meetings with internal and external participants
• Handle logistics for executive meetings, including catering and setup
• Contribute to the development of internal documents, memos, and presentations

Senior Executive Assistant - Mandatory Skills:
• 5+ years of administrative assistant experience supporting 3 or more C-level Executives
• 2+ years of experience in Banking, Finance, Insurance, Tech, especially in Investment Banking or FinTech
• Comprehensive written and interpersonal communication skills
• Demonstrated ability to manage multiple, complex projects and priorities
• Advanced knowledge of Microsoft PowerPoint, Excel, Outlook, and Word
• Strong organizational and administrative skills
• Ability to operate independently with minimal direction

Senior Executive Assistant – Nice-to-Have Skills:
• Experience as an Operations Manager
• Ability to build out processes and potentially a team of EAs
• Data experience and experience building presentations
• Strong personality capable of pushing back and making recommendations
• Experience with financial companies like CIBC, BMO, RBC, etc.

Senior Executive Assistant – Assignment Length:
This is a permanent position.

Senior Executive Assistant - Start Date:
ASAP.

Senior Executive Assistant - Assignment Location:
Toronto, Ontario, onsite 5 days a week.

About the Company

C

CA-Procom