Handling of mail to and from the office (FedEx, UPS, etc) Assisting in the management of furniture and inventory Calculating and comparing costs for required goods or services to achieve maximum value for money Responding appropriately to emergencies or urgent issues as they relate to the office space Assist in planning of corporate meetings and events Produce PowerPoint presentations, documents, letters and reports when needed Administrative support to function heads (prepare Word documents/binders, obtain signatures etc…) Assist office colleagues with travel arrangements and expense reports Liaise with IT to ensure that all office staff has working equipment at all times Key Competencies Proactivity, entrepreneurship, sense of duty Ability to manage relationships, both internally and externally Must be well organized and comfortable with multitasking Fast learner – Knowledge / Interest in the commodities business Ability to organize, streamline, suggest, recommend, implement Ability to control and monitor, review and approve Self-motivated – Sense of urgency – Able to cope in a stressful, demanding environment Perfectly fluent in English Qualifications Experience of min 2-3 years in an Administrative Assistant or Office Administration type role Be able to manage a high level of confidentiality PC literate (good command of Word/PP, excellent command of Excel) Experience in Workday is a plus Excellent oral/written communication skills Discreet personality, stress resistant, autonomous, rigorous, proactive personality If you think the open position you see is right for you, we encourage you to apply! Typical tasks may include: Directing and planning essential central services such as reception, security, maintenance, archiving, cleaning, catering, waste disposal and recycling Assisting the Office Supervisor in the management of the relationship and daily deliveries with our partner companies (paper stock, commissary, drinks storage, and housekeeping) Manage the relationship with building management Support the Global head of GS when a space optimization is required, liaise with architects and General contractors to define the best approach to accompany the business.