Administrative Assistant Jobs in Canada
Randstad Canada
Ottawa, ON
As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca. to ensure their ability to fully participate in the interview process.
AECOM
Calgary, AB
We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. Provide senior level administrative support to area Business Lead (BL) including, but not limited to;Utilize advanced level MS Word skills to prepare and format client report submissions using AECOM Word templates.
WSP USA
Yellowknife, undefined
Welcome and direct clients and visitors in a cordial and professional manner; + Answer phone calls through the MS Teams Platform and respond to maintenance and security requests; + Maintain, reserve and help clean clients’ front of house conference rooms, supporting client catering requests; + Monitoring logbook, issuance of visitor badges and office supplies, also inclusive of providing workstations, staff lockers, and directions to parking of personal and company vehicles; + Support Facility team with service request management of remote offices; + Maintain a clean, tidy, safe and functional reception area; + Manage distribution and collection of mail and packages, as well as invoices and cheques; + Maintain floor plans for employees. Use of Flowscape in certain offices; + Provide general administrative support, as time permits or as requested by the Senior Facilities Administrator; + Front of house Coffee station management; + Support the user experience of visitors, that is; WiFi, monitors, connections; + Management of office supplies, including ordering, if applicable; + Document in the service requests log, any walk-in complaints; + Fire warden; + Other assigned tasks.
INNER CIRCLE AGENCY
Montreal, QC
Titre du poste : Adjoint juridique bilingue / Adjoint administratifLieu : Montréal, QCSalaire : 50 000 $ - 70 000 $/an selon l'expérienceType de poste : Temps plein, Hybride (3 jours au bureau, 2 jours à la maison)Êtes-vous un professionnel méticuleux qui accorde une attention particulière aux détails ? Explorez l'opportunité...
RISE Business Solutions
, AB
The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Facilitate executive-level operations -Book travel, submit expense reports and send communications for high-level staff as needed.
Port to Port Immigration Services Inc.
Halifax, NS
The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Facilitate executive-level operations -Book travel, submit expense reports and send communications for high-level staff as needed.
Dillon Consulting Limited
Ottawa, ON
Our employees can take advantage of wellness subsidy that can be put towards expenses for a variety of health and/or wellness related activities such as gym membership, purchase of home fitness equipment, yoga classes and dance classes. We use a composite approach to development including coaching to build the how, mentoring to share lessons, advising to round out perspectives, and co-creation of knowledge through internal learning opportunities.
Geosyntec Consultants, Inc.
Guelph, ON
Some of the key responsibilities for the position include: Type, format,and layout general correspondence, memos, charts, tables, graphs, business plans, reports and documents relating to clients, projects, and professional matters; proofread documents for spelling, grammar, and format consistently using company styles and procedures. Demonstrated experience working with varied technology platforms and ability to learn new technology quickly to complete varied office tasks on multiple platforms (event coordination, supply management, and delivery coordination).
BC Centre for Disease Control (BCCDC)
Vancouver, BC
Coordinates the flow of information, maintains the integrity and confidentiality of all information which flows through, and interacts with senior leaders, managers/directors and administrative support staff across the senior leaders portfolio and the organization to convey information and professionally represent the interests of the programs/departments/services and the senior leader(s) utilizing strong persuasion and communication abilities and the exchange of information. The Administrative Assistant provides complex confidential administrative and secretarial support to the Executive Director, Indigenous Health, and assists with the activities of the Indigenous Health program, including workload support and organization-wide activities, relevant human resource actions and subsequent projects and taking direction from other designated personnel as appropriate.
Administrative Assistant Jobs Overview
If you’re a natural people person, are highly organized, and love a good spreadsheet, then administrative assistant jobs could be for you. An administrative assistant often serves as the backbone of a company or organization, as they help keep everything in order behind the scenes.
A role of considerable responsibility, an administrative assistant may be the first person a manager or even a CEO goes to when a pressing organizational matter needs to be taken care of. Administrative assistant jobs typically involve managing phone enquiries, scheduling meetings, maintaining various calendars, and welcoming visitors. No two days will likely be the same with this varied role. So, if you thrive in a fast-paced environment, you may be well-suited to this line of work.
Admin assistants are employed throughout the public and private sectors in Canada. Organizations such as hospitals, schools, police departments, governmental departments, and universities all typically hire many administrative assistants. But so do private businesses such as law firms, private medical practices, large corporate organizations, and many more. And if you’re interested in exploring other roles within the administrative jobs field, you may want to take a look at:
Administrative Assistant Education and Skills
A successful administrative assistant will need solid computer, organizational, and time-management skills. An admin may be required to use various software tools such as Excel, Microsoft Word, PowerPoint, and in some cases QuickBooks. They will also likely be managing various online calendars through a program such as Google Calendar or Microsoft Outlook.
Canadian administrative assistants will usually be required to have graduated high school. Some roles may require a two-year or a bachelor’s degree to be considered, while other roles may ask for certificates (such as Microsoft Office Specialist) that demonstrate particular administrative skills. Before you apply for roles, first check which qualifications and skills are required.
How Much are Administrative Assistants Paid?
Salaries for administrative assistant jobs can depend on seniority and skill levels, as well as location. In British Columbia, you can expect to earn a median salary of $22.10 an hour, compared to the national median of $20.49 per hour. The same role has a median salary of $18.01 per hour in Newfoundland and Labrador, and in Ontario, administrative assistants earn a median salary of $19.98 per hour. Use our Salary Tool to find out what you can expect to earn in your desired area.
Update your Administrative Assistant Resume
Employers will likely be looking for resumes that demonstrate relevant experience and qualifications. You’ll want to provide specific examples of where you’ve excelled in administrative duties in past roles. And be sure to list all your technical computer skills such as Microsoft Office as well as database and calendar-management expertise.
To help you out, Monster has various sample resumes available, including one for a temporary administrative assistant and one for a finance administrative assistant. Plus, to make your application really stand out, you’re going to want to provide a cover letter too. Check out our office assistant cover letter sample if you’re in need of some inspiration.
Interviewing for Administrative Assistant Jobs
Interviews can be intimidating, but you’ll have a much better shot at scoring the job if you attend your interview thoroughly prepared. Use our various job interview advice articles to help you during your preparation. Here you’ll find tips on how to master the phone interview, answer challenging questions well, and much more.
Research Companies That Interest You
Part of the interview-preparation process includes researching the company you’re applying to. Interviewers love to see that you’ve taken the time to find out about their organization, as it demonstrates the proactive skills that are highly valued in many companies.
And to help make your research process a little easier, we’ve created a company profiles portal. Here you can find out more about many of Canada’s top companies including:
- company size and locations
- company benefits
- company culture
Ready to Apply for an Administrative Assistant Role?
Once you have created a free profile with Monster, you can start applying for administrative assistant jobs. When your profile is set up, you can get application updates, tailored job recommendations, connect with recruiters, and much more.