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ADAPTED_NOW

Administrative Assistant

The ideal candidate will possess strong administrative skills, attention to detail, and a commitment to providing excellent service. We are looking for an organized and proactive Virtual Administrative Assistant to support our team remotely.

ACTIVE

We're Hiring: Virtual Administrative Assistant! We are looking for an organized and proactive Virtual Administrative Assistant to support our team remotely. The ideal candidate will possess strong administrative skills, attention to detail, and a commitment to providing excellent service. Location: Calgary, Canada
 ⏰ Work Mode: Work From Office
 Role: Virtual Administrative Assistant / Entry level
What You'll Do: 
 Manage scheduling and calendar organization
 
 Handle email correspondence and communication
 
️ Assist with document preparation and data entry
 
 Support project management tasks as needed
 
 Coordinate meetings and take minutes when necessary
 
 Conduct research to assist with various projects
What We’re Looking For: 
✅ Strong organizational and multitasking abilities
 
✅ Excellent written and verbal communication skills
 
✅ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
 
✅ Ability to work independently and collaboratively in a remote setting
 
✅ A positive attitude and willingness to learn new skills
 Ready to join our dynamic team? Apply now and start your career with us!

TapTalent.ai

Virtual Administrative Assistant / Entry level (Remote)

ingoedebanen

mjstepup

Office Manager

You’ll be at the center of internal operations, managing scheduling, communications, board meetings, and confidential information, while also maintaining a welcoming, organized, and well-functioning workspace for our small 50 person team. CAWST recognizes and accepts differences in cultural, religious, and political processes and welcomes applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, or age.

Company Description CAWST is a Canadian charity and licensed engineering firm. We address the global need for safe drinking water and sanitation by building local knowledge and skills on household solutions people can implement themselves.At the heart of everything we do is our belief that when people have their basic water and sanitation needs met, they have the opportunity to succeed. This is what drives our dedicated team to work with a global network of more than 1,500 clients and partners. Together, we have reached over 50 million people since our inception in 2001.Collectively, we are making a difference at a scale beyond what any of us could do individually. But our job isn’t done yet and we need you to help us expand our reach.Job Description We are seeking an experienced executive support professional to join CAWST as our Executive Assistant & Office Manager. This is a rewarding role for someone who brings sound judgment, excellent organizational skills, and a calm, confident presence in supporting senior leaders. If you are actively building a career as an executive assistant or office administrator, and you're looking to apply your expertise in a purpose-driven role, this opportunity offers a meaningful and lasting fit.This is a dual-role position that supports our CEO while ensuring the smooth day-to-day functioning of our Calgary office. You’ll be at the center of internal operations, managing scheduling, communications, board meetings, and confidential information, while also maintaining a welcoming, organized, and well-functioning workspace for our small 50 person team.This is not a typical support role - it’s a central position that contributes directly to CAWST’s impact. You’ll be a key partner to leadership and an anchor for team operations, working at the intersection of our charitable programs and our licensed engineering practice. Your work will support our ambitious goal: 100 million people with better water, sanitation, and hygiene (WASH) by 2030. If you're looking for a meaningful, long-term role at a Calgary charity making a global impact, we’d love to hear from you.Please note, this is a full-time, in-office role, based in Calgary, Alberta.Key ResponsibilitiesExecutive Support<ul><li>Manage calendars, meetings, and travel arrangements for the CAWST executive team</li><li>Prepare briefing materials, presentations, reports, and correspondence</li><li>Monitor and triage CEO emails and requests, ensuring timely and appropriate follow-up</li><li>Provide administrative support for the CEO</li><li>Coordinate board and leadership meetings, including agendas, minutes, and logistics</li><li>Handle confidential information with professionalism and integrity</li></ul>Office Management<ul><li>Oversee office supplies, equipment, and vendor relationships</li><li>Manage office budget, invoices, and expense reporting</li><li>Support HR coordination (onboarding/offboarding logistics, team communications, etc.)</li><li>Plan and execute team meetings and events</li><li>Ensure a positive and productive work environment (in-office and hybrid)</li><li>Liaise and support the volunteer program in partnership with our volunteer coordinators</li><li>Lead the CAWST OHS committee</li></ul>Qualifications Skills and Experience Required<ul><li>5+ years of experience in executive support and/or office administration<ul><li>Preference will be given to candidates with experience supporting C-level executives</li></ul></li><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal skills</li><li>High and consistent attention to detail </li><li>Solutions-oriented with proven problem solving skills</li><li>A “can do” attitude and proactive work style</li><li>Discretion and good judgment in handling sensitive information</li><li>Proficiency in both Microsoft 365 and Google Workspace</li><li>Experience with task/project tools (e.g., Slack, Monday.com)</li><li>Experience in any of the following areas will be an asset, but not required:<ul><li>Basic HR or finance processes and systems</li><li>Internal communications</li><li>Event planning</li></ul></li></ul> Additional Information Work Environment<ul><li>Hybrid work environment: In-office (Monday - Wednesday) & Remote (Thursday - Friday, when possible), with flexibility for in-person meetings and events. Please note that this role may require more than three days per week in-office on a regular basis, so remote days are not guaranteed.</li></ul>Benefits of Working at CAWST<ul><li>A meaningful role, making a difference every day for people living without basic water and sanitation.</li><li>A workplace culture where collaboration and innovation are fostered.</li><li>Rich on-the-job experiences and professional development opportunities.</li><li>Strong promotion of work-life balance and flexible work environment.</li></ul>When applying, please include:<ul><li>A cover letter that tells us more about you past what we can see on your resume, and why you are excited to work with CAWST. <ul><li>Please note: We would rather read a short note from YOU than a formal letter from ChatGPT! </li></ul></li><li>Your resume.</li></ul>CAWST values equitable opportunities, sustainable solutions, and collaborative and inclusive processes. CAWST recognizes and accepts differences in cultural, religious, and political processes and welcomes applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, or age.

CAWST

Executive Assistant & Office Manager

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INTEGRATED

We are currently seeking a highly organized and detail-oriented Intermediate Administrative Assistant to provide temporary administrative services for one of our federal government clients. The successful candidate will support the management by providing reliable administrative services aligned with team priorities and organizational objectives.

Salary

HOUR

<div>Position Type: Temporary (July 21, 2025 – June 19, 2026) Location: Calgary, AB – Hybrid (2 in-office days per week) Security Requirement: Government of Canada Reliability Security Clearance Application Deadline: Monday June 16, 2025., at 2:00 PM EST Pay Rate: $18.75/hr<hr/>About the Role:We are currently seeking a highly organized and detail-oriented Intermediate Administrative Assistant to provide temporary administrative services for one of our federal government clients. This is a hybrid role based in Calgary, AB, with the expectation of working onsite two days per week at a downtown office location.The successful candidate will support the management by providing reliable administrative services aligned with team priorities and organizational objectives. Join us in making a meaningful impact by supporting an essential federal initiative. We look forward to hearing from you!<hr/>Key Responsibilities:<ul><li>Provide day-to-day administrative and secretarial support</li><li>Coordinate logistics for meetings, team activities, and events (including hospitality)</li><li>Make and manage travel arrangements, including requests and claims</li><li>Maintain databases, team calendars, and promotional inventory records</li><li>Support budget preparation and invoice/payment processing</li><li>Prepare and proofread correspondence, reports, and meeting minutes</li><li>Manage procurement and accounting requests</li><li>Provide courteous, tactful client service and support as needed</li><li>Perform other administrative tasks as assigned</li></ul><hr/>Qualifications:Education:<ul><li>Secondary school diploma or equivalent combination of education, training, and work experience</li></ul>Experience:<ul><li>Minimum 6 months of relevant administrative experience in a business environment within the past year</li><li>Proficiency in Microsoft Office Suite, MS Teams, and Zoom</li></ul>Assets (Preferred Experience):<ul><li>Previous experience working with the federal government</li><li>Familiarity with the NEO travel system</li><li>Experience applying the National Joint Council (NJC) or Treasury Board travel directive</li><li>Working knowledge of GCDocs and/or SAP/IRIS</li><li>Strong time management and organizational skills</li></ul><hr/>Conditions of Employment:<ul><li>Must possess a valid Government of Canada Reliability Security Clearance at the time of application</li><li>Must be available to work Monday to Friday, 7.5 hours/day (excluding federal holidays)</li><li>Must be able to work both onsite (Calgary office) and remotely as part of a hybrid arrangement</li></ul>Working Conditions:<ul><li>Open office environment with regular interruptions</li><li>Mental demands include tight deadlines and shifting priorities</li><li>Occasional light lifting or carrying may be required</li><li>Computer and necessary tools provided for both in-office and remote work</li></ul><hr/>How to Apply:Please apply by 2:00 PM EST on Monday June 16, 2025.To apply CLICK HERE.</div>

Kavin Group

Administrative Assistant, $18.75/hr, Calgary, Ab

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Receptionist

Able to help clients understand the need for Life and Health insurance and successfully book their Life and Health insurance Review appointment with our expert team. We are an Independently owned Desjardins Insurance Agency that is passionate about hard work, determination, and bettering our clients' lives.

<h3></h3>Receptionist/Marketing Assistant - Rachel Mah Poy Insurance & Financial ServicesLocation: 340 Midpark Way SE Suite 320 Calgary AB Type: Full Time – Monday- Friday 9:00am to 5:00pmPosition Overview:We are an Independently owned Desjardins Insurance Agency that is passionate about hard work, determination, and bettering our clients' lives. We are looking to grow our well trusted & top producing team. If you are ambitious, sales oriented, and customer centric, we are interested in you. Join us in helping our clients & community protect both who & what they love and bounce back from life's emergencies. Responsibilities:<ul><li>Help our clients with accuracy, thoroughness, & "wow factor" service.</li><li>Direct all incoming calls appropriately.</li><li>Complete daily administrative tasks such as billing, claims connections, annual review emails, etc. </li><li>Provide prompt, accurate, and friendly servicing for existing clients personal lines insurance plans (auto and property insurance servicing).</li><li>Able to help clients understand the need for Life and Health insurance and successfully book their Life and Health insurance Review appointment with our expert team. </li><li>Complete daily lead generation activities.</li><li>Complete daily outboud call volume (both cold & warm calls) - 60 daily. </li><li>Complete weekly new business introductions. </li></ul>Requirements:<ul><li>1 year experience in reception/administrative work (required) </li><li>General Level 1 Insurance License -(preferred/ability to attain) </li><li>Cold Call experience (preferred)</li><li>Excellent communication, written, verbal and listening skills</li><li>Self-motivated, goal oriented and enthusiastic</li><li>Diligent and hardworking</li><li>Proactive in problem solving</li></ul> Benefits of Working with Us:<ul><li>Competitive Base Salary & Monthly Bonus Compensation Structure</li><li>Paid Vacation plus Flex Days (used for sick or personal time)</li><li>Annual Team Travel Bonus</li><li>Christmas Bonus Days </li><li>Environment focused on career advancement and personal development </li><li>Additional licensing courses and exams paid to further career by the Agency</li></ul>This is a Full-time position within a Desjardins Insurance Agency in Calgary AB, this is not a remote role.

Rachel Mah Poy Insurance & Financial Services

Receptionist / Marketing Assistant

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Remote jobs in Calgary on your radar? Administration managers are hiring now. Upload your resume on Monster and apply in minutes.

Remote Administration Jobs in Calgary

TapTalent.ai

mjstepup

CAWST

Kavin Group

Rachel Mah Poy Insurance & Financial Services