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Director Activities

Experience in planning, developing and evaluating the effectiveness of group and one-one programming for a diverse population of cognitive and physically impaired aging adults using a resident-centered care approach. Knowledge of the concepts of Activation, Dementia Care and Therapeutic Techniques, Holistic care, Restorative care, Gentle Persuasive Approach, Montessori-based programming and event planning.

ACTIVE

<div><div>Job Description </div>At Pine Meadow Nursing Home, we believe that working as a team and celebrating achievements creates an environment that allows us to reach our potential. As a valued member of our recreation team, you will assume ultimate responsibility for providing high quality care while maintaining a safe and healthy environment for residents and staff. Reporting to the Administrator, you will enhance the quality journey of our residents.Available opportunity: Full-time, non-union.What you’ll be doing:<ul><li>Plan, organize, direct, and supervise the department program which includes recreational, restorative care, pastoral care, social work, music therapist and volunteers.</li><li>Implement and evaluate programs relating to the physical, emotional, social, intellectual and spiritual needs of the residents.</li><li>Coordinate activities with those of other departments and inform administration of departmental activities, needs and problems.</li><li>Recruits, provide orientation and maintain continuous learning opportunities.</li><li>Maintains staff schedules; revises job descriptions and job routines as needed.</li><li>Participates in ITDC and divisional teams such as QI, BSO, RAI-MDS, infection control, palliative care, emergency preparedness, ethics, peer group, safety group and LTC accreditation.</li><li>Operates documentation and training applications, including Activity Pro, Point Click Care, and other software applications.</li><li>Procures regular Activation department and special program supplies to meet operational budgets; and process petty cash receipts.</li><li>Develop departmental goals and objectives.</li><li>Actively participate in program delivery.</li><li>MDS experience an asset.</li></ul>What you bring:<ul><li>Post-secondary diploma or degree in recreation and leisure studies, therapeutic recreation, kinesiology or other related field from a community college or university required.</li><li>Knowledge of the concepts of Activation, Dementia Care and Therapeutic Techniques, Holistic care, Restorative care, Gentle Persuasive Approach, Montessori-based programming and event planning.</li><li>Experience in planning, developing and evaluating the effectiveness of group and one-one programming for a diverse population of cognitive and physically impaired aging adults using a resident-centered care approach.</li><li>Experience or knowledge in recruitment, selection, orientation, placement and supervision of volunteers required.</li><li>Minimum one-year supervisory experience in a long term care an asset.</li><li>At least one year of experience with seniors in an organized program or one year of experience with persons in a health care setting required.</li><li>Knowledge of community resources, program development, MOHLTC standards.</li><li>Sufficient knowledge and experience to coordinate religious services and spiritual care in a multi-faith setting required.</li><li>Demonstrated oral and written communication skills and have a command of the English language.</li><li>Ability to work independently and complete assignments in a timely manner.</li></ul>What you’ll get:<ul><li>Continuous mentorship, support for life-long learning and growth opportunities.</li><li>Opportunities for advancement and career growth within the organization.</li><li> A rewarding and meaningful work experience where you can enrich your life and the lives of others.</li><li>Robust benefits package.</li></ul>Pine Meadow Nursing Home is a 64-bed rural community home and a provider of care and services for seniors. We are committed to delivering care throughout the health care continuum to meet the needs of a growing seniors’ population. Our qualified and highly trained workforce are united by a dedication to quality care and by our vision of being the best provider of senior care and services. When you choose to build your career with Pine Meadow, you are joining a team dedicated to making a difference. By focusing our energy on enriching the lives of our residents every day, we transform both the quality of their lives and the quality of our own work experiences.Time Type:Full time</div>

For over 50 years, Extendicare’s qualified and experienced staff has been helping people live better through a commitment to quality care and service that includes skilled nursing care, home health care, retirement living, and management and consulting services.

We are proud to be at the forefront of senior care across Canada and work closely with government, community agencies, researchers, and our care partners, including families, to address needs, close gaps, solve problems and advance best practices. We employ thousands of people across the country who have made it their career and goal in life to care, and we have made it our priority to make sure they are trained and supported to provide the best care possible.
Our Mission

“Helping People Live Better.”

We help our residents and clients live better by promoting quality of life.

We create remarkable moments through highly engaged and motivated team members.

Stakeholders know this because we continuously measure, improve and publicly share our performance.

To help people live better by renewing and reimagining how we provide care to seniors in Canada. improvingcare.ca

Extendicare

Activity Director - Full Time - Pine Meadow

Coordinator

Manage all vacant schedules due to employee absences, including unplanned absences, vacation requests, LOAs and termination by reaching out to employees and staffing agencies and Utilizes Call Multiplier (open shift management tool) to coordinate outreach. Assists with leave administration activities including completing forms, challenging claims, and liaising with WCB and investigate Health and Safety incidents and administer incident reports.

<div><div>Job Description </div>Actively assign employees work schedules and maintain staffing schedules for all departments at the home/facility using Workday Scheduling System. Manage all vacant schedules due to employee absences, including unplanned absences, vacation requests, LOAs and termination by reaching out to employees and staffing agencies and Utilizes Call Multiplier (open shift management tool) to coordinate outreach. Validates and reconciles scheduled hours worked by employees through daily reports. Capture activities in time blocks accurately. Ensure actual time is reflected for payroll approvals and submissions. Submit validated hours to payroll. Assists with leave administration activities including completing forms, challenging claims, and liaising with WCB and investigate Health and Safety incidents and administer incident reports. Assist with new resident administration processes, such as entering residents into PCC, creating clinical charts, liaising with families and community. Conduct Joint Health and Safety meetings, record, and post meeting minutes, and track corrective actions to closure. Time Type:Part time<div>When you choose to build your career with Extendicare, you’re joining a team dedicated to making a difference. By focusing our energy on enriching the lives of our residents every day, we transform both the quality of their lives and the quality of our own work experiences. </div><div>If you have a passion for caring, turn it into a rewarding career with Extendicare! </div><div></div>Extendicare and affiliated organizations including our partner homes in Extendicare Assist, accommodate the needs of job applicants throughout its recruitment and selection processes upon request.</div>

Scheduling Attendance Coordinator

Emergency Management/Response

In addition, as the Manager, Maintenance & Emergency Planning and Preparedness, you are responsible to ensure that Villa Colombo Toronto is operated and maintained in a cost-effective, safe and efficient manner by leading and overseeing all maintenance activities, (sub) contractor management, capital projects, emergency preparedness, work orders and facility-wide inspections. Manages and maintains all maintenance, emergency and security service contracts, including sourcing new providers as needed, obtaining quotations and contracts and scheduling work, monitoring and evaluating service.

<div><div>Job Description </div>Department:                 MaintenancePosition:                         Manager, Maintenance & Emergency Preparedness                                         Weekdays 9:00am-5:00pm (37.5 hours a week)                                         Weekends and evening work may be required.Status:                           Permanent Full TimeDate Required:                 ASAPReporting to the Assistant Executive Director, the Manager, Maintenance & Emergency Planning and Preparedness is a key member of our leadership team.  You are responsible for the operation of the Physical Plant, Maintenance, as well as Emergency Planning and Preparedness and Security Management. In addition, as the Manager, Maintenance & Emergency Planning and Preparedness, you are responsible to ensure that Villa Colombo Toronto is operated and maintained in a cost-effective, safe and efficient manner by leading and overseeing all maintenance activities, (sub) contractor management, capital projects, emergency preparedness, work orders and facility-wide inspections.EXPERIENCE & EDUCATION<ul><li>A post-secondary degree or diploma. A degree/diploma in Property Management, or other related field is preferred</li><li>Must posses one or more of the following professional designation:  Certified Facility Manager (CFM), Certified Property Manager (CPM), Facility Management Administrator (FMA), Real Property Administrator (RPA)</li><li>A minimum three (3) years property or maintenance management experience.  Preferably in a health organization.</li><li>Building Environment System Operator, Certificate 1 or Certified HVAC Technologist from a recognized institution an asset</li><li>Health and Safety (Level I & II) certification a definite asset.</li><li>Three years experience in a managerial or supervisory capacity, preferably in a unionized health care/long-term care organization;</li></ul>COMPETENCIES(Behavioural & Technical Skills)<ul><li>Excellent analytical and financial management skills with experience in developing business cases and build project/capital budgets preferably for a not-for-profit organization</li></ul><ul><li>Advanced knowledge of the Ontario Fire and Building Code and other applicable legislation</li><li>Excellent knowledge of Excel, Word and other Microsoft and business applications/tools, including electronic work order and asset management systems</li><li>Ability to work efficiently and effectively in a fast-paced environment with flexibility to handle last minute changes</li><li>Excellent interpersonal, communication (oral and written), presentation and organizational skills</li><li>Excellent customer service and conflict resolution skills</li><li>Strong influencing skills, excellent problem solving, and priority management skills</li><li>Self-motivated with the ability to work independently in a multi-task high pressure environment</li><li>Availability to be on-call for major maintenance problems</li></ul><ul><li>Ability to interact with seniors and to articulate and demonstrate resident safety strategies</li><li>Demonstrated understanding of, and compliance with, responsibilities under the Occupational Health and Safety Act, Regulations and the organizations’ health and safety plans, policies and procedures.  Is fully knowledgeable of accountabilities for the health and safety of all workers, volunteers and contractors under supervision. Ensures compliance with established safe work practices, policies and procedures, and conducts thorough investigations of all workplace incidents.</li><li>Comprehensive knowledge of preventative maintenance requirements, documentation and record keeping of all equipment and building systems.</li><li>Knowledge of evidence-based practices and, if there are none, prevailing practices relating to building and property management/maintenance, as applicable</li><li>Thorough knowledge of mechanical and building systems design and machine shop practices.</li><li>Ability to speak Italian a definite asset.</li></ul>RESPONSIBILITIES INCLUDE (but are not limited to):<ul><li>Hire, fire, discipline and supervise all full and part-time maintenance, security and receiving staff</li><li>Monitor and coordinate the daily operations of the maintenance, receiving and security functions.</li><li>Review all maintenance requests and work orders and ensure work is scheduled and completed.</li><li>Conduct daily tours of the facility for safety and maintenance surveillance to monitor potentially unsafe work areas, equipment and practices and identify maintenance issues to ensure compliance and plan and implement appropriate corrective actions and work.</li><li>Supervise, administer and participate in all the activities of the department including planning and supervising the work of the maintenance and receiving staff and ensure all equipment is working correctly</li><li>Ensure that all services, building and grounds are properly maintained and provide good living and working environment for our residents and staff.</li><li>Reports on assigned quality indicators and implements action plans for improvement.</li><li>Develops department goals and objectives in consultation with Assistant Executive Director</li><li>Develops and implements policies and procedures</li><li>Leads all Emergency Management systems, processes, policies and procedures and education/training  and acts as Fire Marshall in Emergency Procedures and adhere to Fire and Security procedures</li><li>Works with the fire inspector to ensure Fire Plan is revised and updated accordingly</li><li>Manages and maintains all maintenance, emergency and security service contracts, including sourcing new providers as needed, obtaining quotations and contracts and scheduling work, monitoring and evaluating service.</li><li>Coordinates, develops and maintains capital budgets and project plans</li><li>Order necessary supplies and ensure all stores are well maintained, organized and properly inventoried.</li><li>Communicate effectively with the resident, clients, family and staff</li><li>Cover the Manager, Housekeeping & Laundry when not at work.</li><li>May be required to Chair, participate or attend committee and Board meetings as assigned.</li><li>Other Duties as assigned.</li></ul>Submit your Resume and Covering Letter in confidence to: humanresources@villacolombo.on.caTime Type:Full time</div>

Manager, Maintenance & Emergency Preparedness- VCT LTC

Manage all vacant schedules due to employee absences, including unplanned absences, vacation requests, LOAs and termination by reaching out to employees and staffing agencies and Utilizes Call Multiplier (open shift management tool) to coordinate outreach. What you’ll be doing: · Actively assign employees work schedules and maintain staffing schedules for all departments at the home/facility using Workday Scheduling System.

<div><div>Job Description </div>TEMPORARY FULL TIMEAt Extendicare, we believe that working as a team and celebrating achievements creates an environment that allows us to reach our potential. As a valued member of our leadership team, you will assume ultimate responsibility for providing high quality care while maintaining a safe and healthy environment for residents and staff. If you’re passionate about leading a team that is committed to quality care and driven by innovation and growth, join us! What you’ll be doing:· Actively assign employees work schedules and maintain staffing schedules for all departments at the home/facility using Workday Scheduling System.· Manage all vacant schedules due to employee absences, including unplanned absences, vacation requests, LOAs and termination by reaching out to employees and staffing agencies and Utilizes Call Multiplier (open shift management tool) to coordinate outreach.· Validates and reconciles scheduled hours worked by employees through daily reports. Capture activities in time blocks accurately. Ensure actual time is reflected for payroll approvals and submissions. Submit validated hours to payroll.· Assists with leave administration activities including completing forms, challenging claims, and liaising with WCB and investigate Health and Safety incidents and administer incident reports.· Assist with new resident administration processes, such as entering residents into PCC, creating clinical charts, liaising with families and community.· Conduct Joint Health and Safety meetings, record, and post meeting minutes, and track corrective actions to closure.What you bring:· Post-secondary diploma/certificate in office or business administration, bookkeeping, accounting or equivalent work experience managing employee time and attendance.What you’ll get: · Continuous mentorship, support for life-long learning and growth opportunities · Opportunities for advancement and career growth within the organization · A rewarding and meaningful work experience where you can enrich your life and the lives of others  · Employee Family Assistance Program · Robust benefits package. Extendicare is a leading provider of care and services for seniors throughout Canada. Through our network of over 115 operated senior care and living centres, as well as our home health care operations, we are committed to delivering care throughout the health care continuum to meet the needs of a growing seniors’ population in Canada. Our qualified and highly trained workforce of 23,700 individuals are united by a dedication to quality care and by our vision of being the best provider of senior care and services in Canada.Time Type:Full time<div>When you choose to build your career with Extendicare, you’re joining a team dedicated to making a difference. By focusing our energy on enriching the lives of our residents every day, we transform both the quality of their lives and the quality of our own work experiences. </div><div>If you have a passion for caring, turn it into a rewarding career with Extendicare! </div>Extendicare and affiliated organizations including our partner homes in Extendicare Assist, accommodate the needs of job applicants throughout its recruitment and selection processes upon request.</div>

Scheduling Coordinator - TEMPORARY Full Time - Oshawa

<div><div>Job Description </div><div>Job Description </div>At Extendicare, we believe that working as a team and celebrating achievements creates an environment that allows us to reach our potential. As a valued member of our leadership team, you will assume ultimate responsibility for providing high quality care while maintaining a safe and healthy environment for residents and staff. If you’re passionate about leading a team that is committed to quality care and driven by innovation and growth, join us! What you’ll be doing:· Actively assign employees work schedules and maintain staffing schedules for all departments at the home/facility using Workday Scheduling System.· Manage all vacant schedules due to employee absences, including unplanned absences, vacation requests, LOAs and termination by reaching out to employees and staffing agencies and Utilizes Call Multiplier (open shift management tool) to coordinate outreach.· Validates and reconciles scheduled hours worked by employees through daily reports. Capture activities in time blocks accurately. Ensure actual time is reflected for payroll approvals and submissions. Submit validated hours to payroll.· Assists with leave administration activities including completing forms, challenging claims, and liaising with WCB and investigate Health and Safety incidents and administer incident reports.· Assist with new resident administration processes, such as entering residents into PCC, creating clinical charts, liaising with families and community.· Conduct Joint Health and Safety meetings, record, and post meeting minutes, and track corrective actions to closure.What you bring:· Post-secondary diploma/certificate in office or business administration, bookkeeping, accounting or equivalent work experience managing employee time and attendance.What you’ll get: · Continuous mentorship, support for life-long learning and growth opportunities · Opportunities for advancement and career growth within the organization · A rewarding and meaningful work experience where you can enrich your life and the lives of others  · Employee Family Assistance Program · Robust benefits package. Extendicare is a leading provider of care and services for seniors throughout Canada. Through our network of over 115 operated senior care and living centres, as well as our home health care operations, we are committed to delivering care throughout the health care continuum to meet the needs of a growing seniors’ population in Canada. Our qualified and highly trained workforce of 23,700 individuals is united by a dedication to quality care and by our vision of being the best provider of senior care and services in Canada.Time Type:Part time<div>When you choose to build your career with Extendicare, you’re joining a team dedicated to making a difference. By focusing our energy on enriching the lives of our residents every day, we transform both the quality of their lives and the quality of our own work experiences. </div><div>If you have a passion for caring, turn it into a rewarding career with Extendicare! </div>Extendicare and affiliated organizations including our partner homes in Extendicare Assist, accommodate the needs of job applicants throughout its recruitment and selection processes upon request.Time Type:Part time<div>When you choose to build your career with Extendicare, you’re joining a team dedicated to making a difference. By focusing our energy on enriching the lives of our residents every day, we transform both the quality of their lives and the quality of our own work experiences. </div><div>If you have a passion for caring, turn it into a rewarding career with Extendicare! </div>Extendicare and affiliated organizations including our partner homes in Extendicare Assist, accommodate the needs of job applicants throughout its recruitment and selection processes upon request.</div>

SCHEDULING AND ATTENDANCE COORDINATOR

Through our network 123 owned and operated long-term care homes, as well as our home health care operations serving more than 10,000 patients annually, we provide people with the care they need wherever they call home. Actively assign employees work schedules and maintain staffing schedules for all departments at the home/facility using Workday Scheduling System.

KBSkills

<div><div>Job Description </div>Reporting to the Operations Manager, the Scheduling and Attendance Coordinator is responsible for maintaining work schedules, tracking time and attendance for all scheduled employees at a LTC facility. This role will ensure all unfilled shifts are covered to ensure smooth operations and quality of resident care at the facility. In addition, the role may provide administrative support for the Operations Manager and/or Clinical Leadership.Applications are invited for the Permanent Part-Time position of Scheduling and Attendance Coordinator at Extendicare Fenelon Court, our 67-bed facility located in Fenelon Falls, ON<h3>RESPONSIBILITIES</h3><ul><li>Actively assign employees work schedules and maintain staffing schedules for all departments at the home/facility using Workday Scheduling System.</li><li>Manage all vacant schedules due to employee absences, including unplanned absences, vacation requests, LOAs and termination.</li><li>Schedule staff coverage for any unfilled shifts by reaching out to employees and staffing agencies. Utilizes Call Multiplier (open shift management tool) to coordinate outreach.</li><li>Validates and reconciles scheduled hours worked by employees through daily reports. Capture activities in time blocks accurately. Ensure actual time is reflected for payroll approvals and submissions. Submit validated hours to payroll.</li><li>Assists with leave administration activities including completing forms, challenging claims, and liaising with WCB.</li><li>Assist with new resident administration processes, such as entering residents into PCC, creating clinical charts, liaising with families and community.</li><li>Order, receive, distribute, and store nursing supplies.</li><li>Investigate Health and Safety incidents and administer incident reports.</li><li>Conduct Joint Health and Safety meetings, record, and post meeting minutes, and track corrective actions to closure.</li><li>Provides administrative, coordination and communication support to Operations Manager and other LTC facility leadership as required.</li><li>Acts as a strategic resource and/or member of the bargaining committee representing the employer</li><li>Member of the labour management committee representing the employer</li><li>Adheres to responsibilities and requirements for reporting adverse resident occurrences subject to regulatory and legislative direction.</li></ul><h3>QUALIFICATIONS</h3><ul><li>Post-secondary diploma/certificate in office or business administration, bookkeeping, accounting or equivalent work experience managing employee time and attendance.</li><li>Experience working with seniors in a long-term care setting or general healthcare industry experience is an asset.</li><li>Ability to work in a fast-paced environment with changing priorities, have exceptional time management skills and to perform well under pressure with tight deadlines.</li><li>Demonstrates technical knowledge and experience working with Workday, PointClickCare or cloud-based software preferred.</li><li>Demonstrates strong communication and interpersonal skills with internal and external stakeholders of the organization.</li><li>Knowledge and experience with office and computer equipment.</li><li>Demonstrates proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).</li><li>Working knowledge of HR, payroll, scheduling; interpretation and application of collective agreement provisions.</li><li>Strong data analytics with high attention to detail; critical thinker.</li><li>Pro-active and solutions focused individual with ability to foresee issues and correct them before they turn into large issues.</li><li>Knowledge of Occupational Health & Safety practices, principles, and legislation.</li></ul>Extendicare is a leading provider of care and services for seniors throughout Canada. Through our network 123 owned and operated long-term care homes, as well as our home health care operations serving more than 10,000 patients annually, we provide people with the care they need wherever they call home. Our qualified and highly trained workforce of 22,000 individuals are united by a dedication to quality care and by our vision for a future where everyone in Canada has access to the care and support they need to live their best lives.Time Type:Part time<div>When you choose to build your career with Extendicare, you’re joining a team dedicated to making a difference. By focusing our energy on enriching the lives of our residents every day, we transform both the quality of their lives and the quality of our own work experiences. </div><div>If you have a passion for caring, turn it into a rewarding career with Extendicare! </div>Extendicare and affiliated organizations including our partner homes in Extendicare Assist, accommodate the needs of job applicants throughout its recruitment and selection processes upon request.</div>

Scheduling and Attendance Coordinator - Part Time - Fenelon Court

Accounting

Administrative Skills

Bookkeeping

Business Administration

Cloud Computing

Communication Skills

Computer Skills

Corrective Action

Data Analysis

Detail Oriented

Healthcare

Home Care

Interpersonal Skills

Leadership

Long-Term Care

Meeting Minutes

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Nursing

Office Equipment

Operational Communications

Operational Support

Operations Management

Organizational Skills

People Management

Quality of Care

Recruiting/Staffing Agency

Regulations

Safety/Work Safety

Schedule Development

Time Management

Time Tracking

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