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Administrative Coordinator

With 55+ employees, 3 offices, and over 39 years in the business of property management, we are a friendly, interactive and hardworking group of people focused on developing and improving our organization and contributing to our community. The role day to day:Creating, editing, compiling and proofreading of documents including correspondence, meeting minutes, notices of meetings and manuals.

Salary

ACTIVE

<div>We are looking for a motivated individual with a passion for helping people live and grow together to join our close-knit Administration team.  </div><div>If you are the kind of person who instinctively creates and follows processes to efficiently organize and complete tasks and projects, this job is for you. </div><div>This is YOU to a ‘T’:</div><ul><li>You are a master at coordinating information and people, taking care of processes, and keeping things tidy.</li><li>You are able to juggle multiple projects and communicate honestly about your timelines, challenges, and questions.</li><li>You do whatever it takes. You live by the phrase, “It’s not my fault but it is my problem.”</li><li>You are confident, kind, patient and have a calming manner.</li><li>You are willing to step into any situation and find creative solutions.</li><li>You go above and beyond regularly — not for credit, but because that’s how you roll.</li><li>You have a sense of humor and have fun.</li><li>You love learning, setting goals and are open to guidance and feedback.</li></ul><div> The role day to day:</div><ul><li>Creating, editing, compiling and proofreading of documents including correspondence, meeting minutes, notices of meetings and manuals.</li><li>Managing of administrative processes including tracking completion dates and following precise procedures.</li><li>Supporting Property Managers with accurate documentation while providing clear, consistent communication to effectively assist clients.</li><li>Maintaining great client relationships by handling questions, concerns and emergencies with speed and professionalism.</li><li>Preparing Strata Property Act forms.</li><li>Maintaining and updating documents on a variety of websites.</li><li>Updating and using the property management database. </li><li>Participating in daily or weekly touchpoints with team members. </li><li>Filing of documents. </li><li>Adhering to office and company protocols for delivering client services.</li><li>Positively representing the company in the community.</li><li>Handling confidential documents with complete discretion.</li><li>Daily reception desk duties shared with our Operations Coordinators team, including assisting with answering general office phone calls.</li><li>Other duties as assigned.</li></ul><div> Experience & Qualifications:</div><ul><li>Positive attitude, collaborative and enthusiasm for working with people and systems.</li><li>Excellent grammar, punctuation and attention to detail.</li><li>Excellent typing (50+ wpm).</li><li>Excellent working knowledge of computer systems including MS Office (Outlook, Word and Excel).</li><li>Ability to work effectively as part of a team and take initiative.</li><li>Being flexible and adaptable to changing procedures and tasks.</li><li>Ability to manage own schedule and prioritize effectively.</li><li>Ability to manage people and situations gracefully.</li></ul><div> Position Details:</div><ul><li>Full-time, permanent position.</li><li>$40,000-50,000 annually.</li><li>Office hours are Monday through Friday, 8:30 am – 5 pm, with a 1-hour lunch break.</li><li>Work from home opportunities are available upon completion of the training period (please note that this is not a 100% remote position, in-office hours will be required).</li><li>Weekends and statutory holidays off.</li></ul><div> A little about us:</div><ul><li>We are friendly, hardworking and a little weird.</li><li>Our purpose is helping people live and grow together in every way possible.</li><li>Our paradigms are Rebellious Optimism, Wholehearted Togetherness, Insidious Joy, Radical Transparency and Relentless Incrementalism.</li></ul><div> Do you want to know more? Visit our website <a href="https://www.prolinemanagement.com/about-us/" rel="nofollow">https://www.prolinemanagement.com</a></div><div> Other Details:</div><ul><li>Flexible scheduling. </li><li>2 weeks of vacation per annum.</li><li>Wellness and Social Committees.</li><li>RRSP matching program.</li><li>Health Benefits and Life Insurance.</li><li>Paid days off on your birthday and work anniversary.</li><li>Paid volunteer days.</li><li>Monthly get-togethers for lunch.</li><li>Seasonal staff parties.</li><li>Employee referral program.</li><li>Education reimbursement program.</li><li>Opportunities for growth.</li></ul><div> We are looking for someone who will fit in well with our values and the team. To apply for this position, please submit your resume and cover letter outlining why you will be a great fit for the Administration Coordinator role with us. We are looking forward to reviewing your application! </div><div>Don’t hesitate to apply if you don’t cover everything but are interested - all of us have had to learn on the go, and we can help you accomplish the same. </div><div>Please note that only selected for the interview process candidates will be contacted.</div> About Proline Management Ltd.:With 55+ employees, 3 offices, and over 39 years in the business of property management, we are a friendly, interactive and hardworking group of people focused on developing and improving our organization and contributing to our community. We offer fun and professional working environment, maintaining an inclusive, small business feel while constantly striving to improve and develop as a company. We welcome team members who approach each day with positivity and enjoy working to help others live and grow together.

Proline Management Ltd.

Administration Coordinator

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HOUR

ESL Teacher

To ensure smooth online teaching, you must have: • A Windows computer with Intel Core i5 8th generation or higher. Polly English is currently hiring passionate and experienced educators for flexible, remote online teaching positions.

<h2>Online Teaching Opportunity for U.S. & Canadian Certified Educators Polly English is currently hiring passionate and experienced educators for flexible, remote online teaching positions. This is an ideal opportunity for certified teachers from the U.S. or Canada—whether you’re looking to supplement your income, explore remote work, or find a fulfilling part-time or full-time teaching role from the comfort of home. Who We’re Looking For We’re seeking committed educators who meet the following criteria: ✔ English Fluency • Native-level proficiency in spoken and written English ✔ Bachelor’s Degree or Higher • A degree in Education or a related field is preferred but not required ✔ Valid Teaching Certification • ESL certification such as TESOL/TEFL  ✔ Teaching Experience • Minimum of 1 year of teaching experience in public, private, or charter schools (domestic or international) • Online teaching experience is a bonus but not required ✔ Technical Requirements To ensure smooth online teaching, you must have: • A Windows computer with Intel Core i5 8th generation or higher • A stable high-speed internet connection • Ability to teach using the Classpod platform (system compatibility test required) Teaching Schedule & Compensation ⏰ Peak Hours (Beijing Time, GMT8): • Weekdays: 5:00 PM – 9:00 PM • Weekends: Flexible availability all day is highly encouraged ⌛ Minimum Commitment: • 10 hours per week • Flexible scheduling based on your availability • Ideal for teachers looking to build a consistent schedule or gradually increase hours Compensation: • Competitive hourly rate: $14–$24 USD/hour • Opportunities for pay increases based on performance and student volume Why Join Polly English? • Work from anywhere—no commute, more time for yourself and your family • Join a supportive and passionate teaching community • Inspire students and make a global impact from your home • Enjoy flexibility, autonomy, and growth opportunities Ready to teach from home and make a difference? Apply now and join our team of dedicated educators!</h2>Powered by JazzHR

Lingostar

Online ESL Teacher

partner JazzHR

K-9/Canine Officer

Our highly skilled teams work in high profile sites including Ports, Airports, Arenas, Industrial Sites and Remote Locations. Securiguard Services Limited has been at the forefront of the asset protection arena for almost fifty years by being a leading-edge innovative security and safety solution provider.

Securiguard is Canada's premier K9 Security Company, and we are looking for the best and brightest to join our growing K9 team. If you have the experience and/or passion to work with canines, we want to speak with you about joining our team.Do you love Dogs? Do you enjoy a career that makes a difference? Securiguard is seeking K9 handlers to provide Detection/Protection/Patrol services to our various clients across Canada. Our K9 teams are government certified and licensed in Protection and Explosive or Narcotics Detection. Our advanced teams train with Canadian and U.S. Law Enforcement, the only private K9 Security teams to do so. Our highly skilled teams work in high profile sites including Ports, Airports, Arenas, Industrial Sites and Remote Locations.**Prior K9 Experience is a bonus but not mandatory - we will train you. Must love working with dogs** IMPORTANT NOTE: DO NOT APPLY IF YOU DO NOT CURRENTLY RESIDE IN THE JOB POSTING AREA. PART OF THE APPLICATION PROCESS INVOLVES LOCAL IN-PERSON INTERVIEWS AND ASSESSMENTS. IF YOU DO NOT RESIDE IN THE LOCAL AREA, YOUR APPLICATION WILL NOT BE CONSIDERED. Position Summary:Full Time K9 Protection & Detection HandlersThe Day to Day:<ul><li>Support K9 Protection and Explosive/Narcotic Detection following established procedures.</li><li>Maintain flexibility for schedule changes and open availability.</li><li>Liaise with Governmental agencies, such as Transport Canada.</li><li>Deliver excellent customer service.</li><li>Attend mandatory K9 maintenance training.</li><li>Document and ensure thorough canine training.</li><li>Conduct interior and exterior patrols, including parking lots, stairwells, and common areas.</li><li>Assist Site Operations manager in responding to calls and coordinating with Police and Emergency Services Providers.</li><li>Provide detailed reports, including occurrence, incident, and patrol reports.</li></ul>What you bring: <ul><li>Valid provincial Security Guard License maintained.</li><li>2+ years of security experience, with preference for Police, Law Enforcement, or Security K9 background OR Strong Customer Service Background</li><li>Clean criminal background check.</li><li>Willingness to travel for training/testing.</li><li>Commitment to a 2 month paid K9 training program.</li><li>Class 5 driver's license with an annual clean abstract.</li><li>Open availability and physical fitness for 12-hour patrols, carrying 50lbs, and stairs.</li><li>Ability to work outdoors in inclement weather.</li><li>Capability to care for K9 after hours, ensuring a suitable home.</li><li>Access to a suitable vehicle for K9 transportation in an approved crate.</li><li>Experience with difficult individuals.</li><li>Customer service and solutions focused.</li><li>Ability to work independently or with minimal supervision.</li></ul>Employee Perks We Offer:<ul><li>Paid Training</li><li>Extended Health and Dental Benefits</li><li>Employee Assistance Program through TELUS Babylon</li><li>Telemedical access to doctors, therapists, and dietitians</li><li>Access to a robust corporate discount program, Porkopolis</li><li>Discounted cineplex movie tickets</li></ul>Who we are:Securiguard Services Limited has been at the forefront of the asset protection arena for almost fifty years by being a leading-edge innovative security and safety solution provider. That is how it has become one of the largest and most trusted private security organizations in Canada. Securiguard has proven expertise in deploying security and safety personnel in a variety of industries including Corporate, Retail, Property Management, Industrial, Aviation, Marine, Government, Educational, and Industrial/Resource Projects and has the largest and highest accredited K9 detection and screening division in Canada.With the ability to service clients across Canada including major centers, small towns, and remote locations by air, land, or sea their team of 4000+ strong security and safety professionals, make people feel safe by offering a comprehensive selection of safety and security services and solutions.Securiguard is an equal opportunity employer, and we value the diversity of our staff. We are committed to building a facilitative environment of respect, inclusiveness, and career growth.

Securiguard

K9 Officer - Security

Administrative Assistant

Schedule and book client appointments and follow-up appointments which includes booking appointments and Interdisciplinary appointments, adjusting arrangements in accordance with client and centre requirements and notifying clinicians and BC Corrections staff, ensuring that appropriate date, time, and location are provided to BC Corrections staff. Perform referral functions including duties such as checking to ensure that all information required are complete as identified by specialty clinics, gathering additional/missing information, performing data entry, sending out client questionnaires, and receiving and processing related paperwork.

<div>Administrative Clerk, Correctional Health ServicesBC Mental Health & Substance Use ServicesVictoria, BC What you’ll do<ul><li>Schedule and book client appointments and follow-up appointments which includes booking appointments and Interdisciplinary appointments, adjusting arrangements in accordance with client and centre requirements and notifying clinicians and BC Corrections staff, ensuring that appropriate date, time, and location are provided to BC Corrections staff.</li><li>Register and admit clients into PAC or Health Care Record. Ensure client demographics and appropriate information is complete and accurate and follows up with appropriate clinicians or BC Corrections staff as necessary. Advise appropriate clinicians that the patient has arrived.</li><li>Perform referral functions including duties such as checking to ensure that all information required are complete as identified by specialty clinics, gathering additional/missing information, performing data entry, sending out client questionnaires, and receiving and processing related paperwork.</li><li>Maintain a variety of records by performing duties such as data entry, collating information, maintaining log sheets and client statistics. Follow up with appropriate team members as necessary.</li><li>Type and distribute a variety of technical and non-technical material such as correspondence (including re-direct letters), reports, notices, agendas, notes/minutes of meetings, spreadsheets by utilizing various computerized word processing and spreadsheet software packages, creating files, and editing material for stylistic consistency and grammar as required.</li><li>Perform receptionist and other clerical duties including answering telephones, responding to inquiries and requests for information, obtaining patient files as necessary, greeting clients , printing daily schedule, and forwarding problems and complex queries to appropriate personnel.</li><li>Provide clerical and general administrative support to the Health Care Manager, or delegate, and to the department by performing tasks such as booking meetings, circulating action items, filing, routing paperwork, opening and forwarding mail, faxing, photocopying, preparing mailers and information, arranging for courier, circulating documentation, and ordering standard office supplies by completing requisition orders for authorization/signature and e-forms.</li><li>Perform other related duties as assigned.</li></ul> What you bringQualifications<ul><li>Grade 12, plus two (2) years’ recent experience, or an equivalent combination of education, training, and experience.</li><li>Demonstrate comprehensive knowledge of the historic and ongoing impacts of settler colonialism and systemic racism on Indigenous Peoples within social and health contexts. This includes understanding how these factors contribute to current health disparities and barriers to care. Show a clear commitment to identifying, challenging, and eradicating Indigenous-specific racism and all forms of discrimination impacting equity-deserving groups within healthcare settings. This involves recognizing personal biases, institutional barriers, engaging in anti-racism education and training and advocating for systemic change.</li><li>Demonstrated knowledge and understanding of legislative obligations and provincial commitments within BC Mental Health & Substance Use Services contexts found in the foundational documents including Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study, BC Human Rights Code, Anti-racism Data Act and       how they intersect across the health care system.</li></ul> Core Competencies<ul><li>Brings an understanding of the Indigenous specific racism and the broader systemic racism that exists in the colonial health care structure, and has demonstrated leadership in breaking down barriers and ensuring an environment of belonging. Embed Indigenous Cultural Safety and Humility into all aspects of work. This means creating an environment where Indigenous patients feel respected, valued, and understood. Foster trust through respectful communication, active listening, and honoring equity-deserving people's perspectives on health and wellness. Commit to ongoing education and training on Indigenous health issues, cultural safety, and DEI principles. Participate in workshops, cultural immersion experiences, and continuous professional development to stay informed and responsive to equity-deserving groups. Provide patient-centred care that respects Indigenous ways of knowing and healing, respects BIPOC experiences and world views ensuring that care plans are culturally relevant and holistic.</li><li>Knowledge of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (The Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.).</li></ul> Skills & Knowledge<ul><li>Ability to keyboard 40 w.p.m.</li><li>Knowledge of medical terminology.</li><li>Ability to communicate effectively both verbally and in writing.</li><li>Ability to deal with others effectively.</li><li>Ability to organize.</li><li>Ability to operate related equipment.</li><li>Demonstrates a commitment to beginning and continuing their personal learning journey related to Indigenous-specific racism and dismantling systems of oppression, as well as addressing racism more broadly. Shows willingness to articulate and share their learning experiences to contribute to a culture of motivation and inspiration among peers.</li><li>Demonstrates foundational knowledge of the social, economic, and political realities of settler-colonialism and its impacts on Indigenous peoples and equity-deserving groups within social and health contexts. Understands the impact of social determinants of health-on-health outcomes. Shows a commitment to learning about and upholding legislative obligations and provincial commitments outlined in foundational documents such as the Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place: Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan, Remembering Keegan: A First Nations Case Study, the BC Human Rights Code, Anti-Racism Data Act, and the Distinctions Based Approach.</li></ul> What we bring Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.<ul><li>Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.</li><li>Access to professional development opportunities through our in-house training programs, including 2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.</li><li>PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).</li><li>Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.</li></ul> Job Type: Casual Wage: $27.10 per hour Location: 4216 Wilkinson Road, Victoria, B.C. V8Z 5B2 Hours of Work: Week 1 – Mon & Tues 1100-1500, Wed – Fri 1330-2130; Week 2 – Mon & Tuesday 11-1500 and Wed – Fri 1330-2130 Requisition # 184825E What we do  BC Mental Health & Substance Use Services (BCMHSUS) cares for people with complex mental health and substance use challenges. BCMHSUS program is part of the Provincial Health Services Authority (PHSA).  PHSA plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose. PHSA and BCMHSUS are committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment. Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services PHSA is committed to anti-racism and equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently excluded groups identified under the B.C. Human Rights Code. One of PHSA’s North Star priorities is to eradicate Indigenous-specific racism, which includes ongoing commitments to Indigenous recruitment and employee experience as well as dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya’k̓ula Team (Indigenous Recruitment & Employee Experience) for support at indigenous.employment@phsa.ca. Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and exclusion faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and title of BC First Nations and self-determination of all First Nations, Inuit and Métis communities. PHSA is mandated to uphold legislative obligations and provincial commitments found in the foundational documents including the Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study. Attention current employees of PHSA: You must apply via your internal profile at http://internaljobs.phsa.ca. The internal job posting expires on June 12, 2025 and will no longer be accessible. If the internal job posting has expired, please e-mail internaljobshelpu@phsa.ca with the six-digit job requisition number and your PHSA employee ID number to be considered as a late internal applicant. Please do not apply for the external job posting. If you have not yet set up an internal profile, please e-mail internaljobshelpu@phsa.ca with your PHSA employee ID number to obtain your temporary password. Our business hours are Monday-Friday 8:30am-4:30pm, excluding Statutory Holidays and a Help Desk Representative will respond to you with 1-2 business days. If you are not a current employee of PHSA and require assistance with your application, please contact the External Careers team at careers@phsa.ca.</div>

BC Mental Health & Addiction Services

Administrative Clerk, Vancouver Island Regional Correctional Centre (VIRCC), Victoria BC – Correctional Health Services

Office Clerk

Maintain client charts according to established procedures by performing duties such as receiving documentation, creating clinical records using appropriate forms/layout, and ensuring material is labeled with patient information; checking charts for loose papers and monitoring documents including progress notes and medication orders for completeness, signature and dates and returning items with outstanding items to appropriate staff member; thinning clinical records, filing documents into relevant sections, replacing or repairing old/damaged charts, and completing the clinical record upon discharge and ensuring all records are assembled. Transcribe a variety of medical dictation including correspondence and reports to Court, Review Board, and all clinical reports, notes and correspondence according to pre-set format, protocols and deadlines by methods such as typing material from Dictaphone or handwritten notes and editing output for accuracy; forwarding completed documents to designated team members according to departmental procedures and making corrections as requested; and forwarding completed and signed reports to appropriate Court Registries and other outside agencies.

KBSkills

<div>Clerical Support, Regional Programs,Forensic Psychiatric Services,Victoria BC  Under the supervision of the Supervisor, Clinic Administration, the position provides clerical support services to a multi-disciplinary team including transcribing medical dictation such as physician’s reports; providing reception services, operating a multi-line switchboard, entering information and mainlining data utilizing spreadsheet and database software; and typing a variety of non-technical material utilizing word processing software.  The Clerical Support maintains schedules and client charts, arranges meetings and types minutes as requested and performs a variety of other clerical duties as requested. What you’ll do<ul><li>Transcribe a variety of medical dictation including correspondence and reports to Court, Review Board, and all clinical reports, notes and correspondence according to pre-set format, protocols and deadlines by methods such as typing material from Dictaphone or handwritten notes and editing output for accuracy; forwarding completed documents to designated team members according to departmental procedures and making corrections as requested; and forwarding completed and signed reports to appropriate Court Registries and other outside agencies.  Enter data into typing log in order to track completed reports.</li><li>Provide reception services by methods such as operating a multi-line reception switchboard, ascertaining nature of business, responding to inquiries, taking/relaying messages and/or redirecting callers to appropriate personnel, providing basic information regarding the Service mandate, greeting and responding to all clients and visitors arriving at the Clinic, and directing and notifying the appropriate staff of their presence. Document information on client files such as when a client requests to change their appointment time or if a community member phones to provide information on a client.</li><li>Process referrals and enters client data into computer systems, databases and other software programs under the direction of the Supervisor according to established procedures by methods such as issuing client identification numbers; ensuring that necessary documentation is provided and notifying referral source of any deficiencies; and identifying duplicate records, obtaining or clarifying missing or questionable information, and correcting errors and omissions in client demographic data, into computer systems.</li><li>Maintain client charts according to established procedures by performing duties such as receiving documentation, creating clinical records using appropriate forms/layout, and ensuring material is labeled with patient information; checking charts for loose papers and monitoring documents including progress notes and medication orders for completeness, signature and  dates and returning items with outstanding items to appropriate staff member; thinning clinical records, filing documents into relevant sections, replacing or repairing old/damaged charts, and completing the clinical record upon discharge and ensuring all records are assembled.  Coordinates and prepares client charts for off-site storage.  Initiates retrieval requests and organizes the return of records to storage.</li><li>Maintain schedules and perform event and program tracking by methods such as logging into and reviewing electronic calendars/schedules, monitoring upcoming deadlines and appointment dates including court assessments and Review Board, and providing reminders to applicable staff as appropriate.</li><li>Type a variety of non-technical material such as general correspondence, forms, lists, memorandums, and notes from handwritten draft or Dictaphone by methods such as utilizing word processing software and distributing material as required.</li><li>Arrange meetings as directed by booking meeting rooms, typing and circulating notices and agendas.  Record minutes of meeting, transcribes and distributes.</li><li>Maintain records, data, rosters and other information by methods such as entering data into spreadsheets and databases, updating information, clarifying information with Supervisor, and distributing as requested.</li><li>Maintain supplies such as stationary, office and client supplies by identifying depleting stocks drafting orders for approval of supplies and maintaining an inventory of stock predetermined levels. Arrange for repair and maintenance of office equipment and furniture as necessary.</li><li>Receive requests for information under the Freedom of Information and Protection of Privacy Act and forwards to the appropriate staff member. </li><li>Ensure a safe and healthy working environment by removing obvious hazards; reporting faulty equipment, accidents, injuries and near misses; and adhering to and enforcing rules regarding safety.</li><li>Perform a variety of clerical functions such as operating a facsimile and/or photocopier, and distributing information as requested; establishing and maintaining sensitive and confidential files and filing system, and pulling files and documents as requested; and processing incoming and outgoing departmental mail, sorting incoming material for the attention of appropriate personnel, and arranging for courier pick-up and delivery.</li><li>Participate in team meetings and contributes to on-going team planning, development, evaluation and quality improvement activities that facilitate team goal setting, problem solving, conflict resolution and collaboration by attending meetings and in-services, participating in the review of team policies and procedures, providing input/recommendations to the Supervisor and/or Regional Clinic Manager and other team members regarding efficiency of processes/procedures relating to work duties with a view to ensuring streamlined, effective and client/family-centred practices.</li><li>Perform other related duties as assigned</li></ul>What you bring Education, Training and Experience<ul style="list-style-type:disc"><li>Grade 12, graduation from an approved program in medical transcription and one (1) years recent, related experience, or an equivalent combination of education, training and experience</li></ul>Skills & Knowledge<ul style="list-style-type:disc"><li>Ability to keyboard at 60 wpm</li><li>Ability to communicate effectively both verbally and in writing.</li><li>Ability to deal with others effectively.</li><li>Physical ability to carry out the duties of the position.</li><li>Ability to organize work.</li><li>Ability to operate related equipment.</li><li>Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).</li><li>As a strong asset for consideration, we are looking for our successful candidate to have; knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).</li></ul> What we bring Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.<ul style="list-style-type:disc"><li>Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development.</li><li>Access to professional development opportunities through our in-house training programs, including 2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.</li><li>Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.</li><li>Annual statutory holidays (13) with generous vacation entitlement and accruement.</li><li>PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).</li><li>Perks include access to fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.</li></ul>Job Type: Temporary Full-Time, End Date 04/14/2025Wage: $26.94/hrLocation: 2840 Nanaimo Street, Victoria BC V8T 4W9Hours of Work: 0830-1630Requisition # 143821 What we doBC Mental Health & Substance Use Services (BCMHSUS) is part of the Provincial Health Services Authority (PHSA). BC Mental Health & Substance Use Services (BCMHSUS) cares for people with complex mental health and substance use challenges.The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose. Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services PHSA and BC Mental Health & Substance Use Services (BCMHSUS)are committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment. ATTN: PHSA Employees: To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca     Please note the internal job posting will no longer be accessible after the expiry date of April 14, 2023. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting. If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday – Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.</div>

Clerical Support, Regional Programs, Forensic Psychiatric Services, Victoria BC

Administrative Management

Administrative Skills

Calendar Management

Change Requests/Orders

Clinical Study Publications

Communication Skills

Computer Systems

Conflict Resolution

Copying Machines

Cross-Functional

Customer Support/Service

Customer/Client Research

Data Entry

Database Management Software/Systems (DBMS)

Demographics

Develop and Maintain Customers

Documentation

Editing

Equipment Maintenance/Repair

Fitness

Furniture

Healthcare

Information/Data Security (InfoSec)

Inventory Management

Keyboards

Mail Processing

Maintenance Services

Medical Records

Medications

Meeting Minutes

Off-Site Storage

Office Equipment

Photocopy

Plan Meetings

Privacy Controls

Problem Solving Skills

Psychiatry and Mental Health

Public Health

Quality Management

Reconciliation

Record Keeping

Request for Information (RFI)

Research Skills

Safety/Work Safety

Set Goals

Spreadsheets

Time Management

Typing

Vaccination

Word Processing

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